• Amy Hammond

Top Three Invitation Addressing Questions



One thing that my clients always have questions about is how to properly address their invitation envelopes. Often clients ask me to print guest addresses on their invitation envelopes for them. I always recommend a calligrapher first (and I work with a few that I would be happy to refer.) However, if your budget doesn’t allow for a calligrapher, handwritten addresses or addresses printed directly on the envelope would be preferred. Labels are a last resort – they can make your invitations look like an impersonal mass mailing.

Traditionally, wedding invitation envelopes are addressed formally. There aren’t really strict rules for this and if you are hosting a very casual wedding, a casual address may be used. In most cases, I would recommend going with tradition. Over the past nine years that I have been in this business, there are a few questions that come up the most. Here are the top three questions I get on addressing your outer envelopes – and my answers, of course!

Which title do I use?

Use proper titles for your guests.

– Miss Abigail Spencer for a woman who has never been married, or for a young girl

– Ms. Abigail Spencer for a divorced woman, or when you don’t know a woman’s marital status

– Mr. & Mrs. Jason Spencer for a married couple

– Mr. Jason Spencer & Miss Allison Brown for a couple when you know both names

– Mr. Jason Spencer & Guest if you don’t know who the guest’s date will be (including the guest’s name is preferred if you can find out)

– If a guest uses a job-related title, use it. Dr. & Mrs. Jason Spencer, Gen. & Mrs. Jason Spencer, etc.

– Messrs. John & Jason Spencer or Mesdames Allison & Ingrid Brown for a married, same-sex couple


What about the addresses?

Don’t abbreviate addresses.

– Don’t use St. or Blvd. or Apt. – write it out. Street, Boulevard, Apartment, etc.

– Don’t use symbols such as #, instead write out the word, number.

– An apartment number goes on a separate line below the street address.

– And while we’re at it, let’s write out the state too! Pennsylvania instead of PA.

Who gets an invitation?

– Every guest over 18 years old or being invited with a guest should receive a separate invitation.

– Children under 18 years old being invited are listed below their parents’ names on the outer envelope only if no inner envelope is being used. If an inner envelope is being used, children would be listed there – they would not be listed on the outer envelope.

Always check your names, spelling and addresses before sending the information to your printer or calligrapher. There’s nothing like getting your invitation back due to incorrect information.

Most printers and calligraphers that I have worked with use a similar style spreadsheet for their guest addresses. If you would like to be a couple steps ahead of the process and not have to re-work your spreadsheet later on, use my single envelope spreadsheet or my double envelope spreadsheet.

You can see several examples of wedding invitation envelope styles and address formats, by visiting Stone Hill Paperie in Skippack, Pennsylvania.

Resources:

– Von Anders, Rachelle. “Top 10 Tips for Addressing Wedding Envelopes.” Wedding Etiquette. 20 Feb. 2011. http://etiquette-guide.com/top-10-tips-for-addressing-wedding-envelopes/

– Emily Post. http://www.emilypost.com/weddings/wedding-invitations-and-announcements/568-addressing-wedding-invitations

Amy Hammond is the owner of Stone Hill Paperie, an invitation, stationery and personalized gift studio in the quaint village of Skippack, Pennsylvania. Available by appointment to give you the attention you deserve for your important and unique event. Graphic design services for your wedding in the Philadelphia area or anywhere in the U.S.

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#weddingenvelopes #weddinginvitations #calligrapher #GraphicDesignServices #PhillyWeddings

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