• Amy Hammond

Top Three Tips: Addressing Your Wedding Invitations

Updated: Feb 23

So you’ve ordered and received your amazing wedding invitations, you’ve compiled your guest list, and now you’re ready to start addressing. Congratulations!

Calligraphy, Handwritten, and Printed

My clients always ask how to properly address their invitation envelopes and if I am able to print their guest's addresses on their invitation envelopes for them. I always recommend a calligrapher first (and I work with a few that I would be happy to refer.)

If a calligrapher is out of your budget or not your style, handwritten or digitally printed addressing are the next best options. Use labels as a last resort – they can make your invitations look like an impersonal mass mailing.

Traditionally, wedding invitation envelopes are addressed formally. There aren’t really strict rules for this and if you are hosting a very casual wedding, a casual address may be used. In most cases, stick with tradition. For over a decade I have been working with couples and a few of the same questions often come up. Here are the top three questions I get on addressing your outer envelopes – and my answers, of course!

Which title do I use?

Use proper titles for your guests.

– Miss Abigail Spencer for a woman who has never been married, or for a young girl

– Ms. Abigail Spencer for a divorced woman, or when you don’t know a woman’s marital status

– Mr. & Mrs. Jason Spencer for a married couple

– Mr. Jason Spencer & Miss Allison Brown for a couple when you know both names

– Mr. Jason Spencer & Guest if you don’t know who the guest’s date will be (TIP: including the guest’s name is preferred if you can find out)

– If a guest uses a job-related title, use it. Dr. & Mrs. Jason Spencer, Gen. & Mrs. Jason Spencer, etc.

– Messrs. John & Jason Spencer or Mesdames Allison & Ingrid Brown for a married, same-sex couple

What about the addresses?

Don’t abbreviate addresses, write them out.

– Don’t use St. or Blvd. or Apt. – write it out. Street, Boulevard, Apartment, etc.

– Don’t use symbols such as #, instead write out the word, number.

– An apartment number goes on a separate line below the street address.

– And while we’re at it, let’s write out the state too! Pennsylvania instead of PA.

Who gets an invitation?

– Every guest over 18 years old or being invited with a guest should receive a separate invitation.

– Children under 18 years old being invited are listed below their parents’ names on the outer envelope only if no inner envelope is being used. If an inner envelope is being used, children would be listed there; they would not be listed on the outer envelope.

white address printing on black envelope wrap

Always check your names, spelling, and addresses before sending the information to your printer or calligrapher. There’s nothing like getting your invitation back due to incorrect information.

Most printers and calligraphers that I have worked with use a similar style spreadsheet for their guest addresses. If you would like to be a couple steps ahead of the process and not have to re-work your spreadsheet later on, use my single envelope spreadsheet or my double envelope spreadsheet.

You can see several examples of wedding invitation envelope styles and address formats, by visiting Stone Hill Paperie in Skippack, Pennsylvania.

Further reading:

- Emily Post. https://emilypost.com/advice/addressing-and-sending-wedding-invitations

Amy Hammond is the owner of Stone Hill Paperie, an invitation, stationery, and personalized gift studio in the quaint village of Skippack, Pennsylvania. Available by appointment to give you the attention you deserve for your important and unique event. Graphic design services for your wedding in the Philadelphia area or anywhere in the U.S.

{© 2021 Stone Hill Paperie}

#weddingenvelopes #weddinginvitations #calligrapher #GraphicDesignServices #PhillyWeddings

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